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Rheems Athletic Association

News Detail

14

Feb, 2021

Rheems AA Board Meeting Minutes

Rheems Athletic Association

Board Meeting – February 14, 2021 – Meeting Minutes

Zoom Meeting, Elizabethtown, PA

Open:

President, ShaunJude McCoach, called the meeting to order at 6:00pm.

Board Attendance:

ShaunJude McCoach (RAA President), Michael Smith (Vice President), Heidi Vognetz

(Secretary), Brian Bell (Soccer President), Karrie Norman (Softball Commissioner), Adam

Kitchen (Volleyball Commissioner), Kim Yocum (Field Hockey), Tom Rotondo

(Fundraising Chair)

Kelly Garber (Treasurer) and Jon Norman (Rugby Commissioner) were not in attendance.

Special Guests:

Bill Buzzard

Ashley Mamrak

Email vote between meetings: On 1/22/21 the board unanimously voted to approve a

request for $1500 for indoor training space for LAX.

Prior Meeting Minutes Review and Approval:

Adam Kitchen made a motion to approve the December 13, 2020 meeting minutes.

Mike Smith seconded the motion. The motion was approved unanimously.\

Finances – Kelly Garber – approve 2020 financials: Not discussed

New Agenda Items:

1. Lacrosse Commissioner Opening – William Buzzard announced his

interest in filling the position. Shaun McCoach made a motion to elect

the Bill. Brian Bell 2nd the motion. The motion passed unanimously.

2. Discuss Replacements for Roger and Kelly – Both Roger and Kelly have

stated their intent to step down from their roles in RAA in the near

future. Shaun asked the board to be on the lookout for potential

candidates for these roles.

3. Registration Numbers for the Spring – Registration numbers are a little

low for Softball, Lacrosse and Soccer for the Spring. This isn’t surprising

with COVID and the numbers aren’t too concerning.

4. Finance Committee Updates – A Finance Committee has been formed.

Current members include: Shaun McCoach, Tara McCoach, Kelly

Garber, Karrie Norman, and Mike Smith. The committee is planning to

meet monthly and have had 2 meetings so far. All sports are projecting

a profit for 2021 in their budgets.

Action Items:

1. June 2020 - Karrie requested a list of fields and which sports use each field. This would be

helpful for invoice handling.

February 2021 Update: Shaun has asked each commission to send a list of their fields to

Heidi. Heidi will then compile a complete list to share with the board.

Athletic Program Updates:

1. Fundraising and sponsorship – Update – Tom Rotondo

No update.

2. Softball – Update – Karrie Norman

There will be free softball clinics for 6U on 3 different Saturdays in

April/May.

3. Boys Lacrosse – Update – Bill Buzzard

Great numbers at open gym – including new players.

Spring numbers are slightly low but expect last minute sign ups.

Need a Head Coach for 10U.

4. Soccer – Update – Brian Bell

Numbers are low for a few age groups. Currently there are not enough

girls signed up for a U10 team.

Not able to send backpack flyers due to COVID.

5. Volleyball – Update – Adam Kitchen

No update.

6. Rugby – Update – Jon Norman

No update.

7. Field Hockey – Update – Kim Yocum

Mt Joy Township Field – Mr Miller is willing to cut grass low enough (2”)

for FH to practice. The cost is $400 for the field for the year and $20/week

to mow for 8 weeks.

LAX may be able to use the field also and share in the costs.

8. Compliance/Risk Management – Update – Kristi Ritter

No update.

9. Fields/Facilities/Equipment Buildings

No update.

10. Miscellaneous

Game of Chance – Karrie will renew for 2021

Shaun made a motion to begin using QuickBooks Online ($20/month).

Karrie 2nd the motion. The motion was approved unanimously.

Meeting Adjournment:

Meeting was brought to a close at 7:08pm

Upcoming RAA Board Meetings:

1. Sunday, April 11, 2021, 6pm, Zoom

2. Sunday, June 13, 2021, 6pm, Zoom

3. Sunday, August 8, 2021, 6pm, Zoom

4. Sunday, October 10, 2021, 6pm, Zoom (Nominations)

5. Sunday, December 12, 2021, 6pm, Zoom (Elections)

Contact Us

Rheems Athletic Association

PO Box 26 
Elizabethtown, Pennsylvania 17022

Email Us: [email protected]
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